Online Admission System is aimed at developing an online admission application for a college. This system is an online system that can be accessed throughout the organization and outside as well with proper login provided. Our system has two type of accessing modes, administrator and user. Student management system is managed by an administrator. It is the job of the administrator to admit and monitor the whole process. When a user log in to the system. He would only view details of the student. He can't perform any changes .The system has two modules. They are
Students logging is to apply for the course by filling an application form provided by online. College principal/administrator logging in may also access/search information put up by the students.
2. SYSTEM ANALYSIS
System analysis aims at establishing requests for the system to be acquired, developed and installed. It involves studying and analyzing the ways of an organization currently processing the data to produce information. Analyzing the problem thoroughly forms the vital part of the system study. In system analysis, prevailing situation of problem carefully examined by breaking them into sub problems. Problematic areas are identified and information is collected. Data gathering is essential to any analysis of requests. It is necessary that this analysis familiarizes the designer with objectives, activities and the function of the organization in which the system is to be implemented.
2.1 PROJECT IDENTIFICATION OF NEED
As the strength of the students is increasing at a tremendous speed, manual maintenance of student admission is very difficult. Hence, the need for online admission is inevitable. In case of manual system they need a lot of time, manpower etc.Here almost all work is computerized. So the accuracy is maintained. Maintaining backup is very easy. It can do with in a few minutes.
2.2 PRELIMINARY INVESTIGATION
2.2.1 STUDY OF EXISTING SYSTEM
Today in colleges student details are entered manually. The student details in separate records are tedious task. Referring to all these records and updating is needed. There is a chance for more manual errors.
- When the student comes in college.
- First of all, he/she takes admission form from reception.
- Fills it and submits it into office.
- Filled form is first checked with documents like merit list an details came from university and verified by an official person , if there is any mistake then it is corrected.
- At the time of submission of it the fees is deposited by the candidate.
- At the time of submission of admission form admission no. is assigned to the candidate by the institute.
- Candidate gets the receipt of fees deposition.
Disadvantages of Present System:-
- Require much man power i.e. much efforts, much cost and hard to operate and
- Since, all the work is done in papers so it is very hard to locate a particular
student record when it is required.
2.2.2 PROPOSED SYSTEM
The main goal of the system is to automate the process carried out in the organization with improved performance and realize the vision of paperless admission. Some of the goals of the system are listed below:
Manage large number of student details.
Manage all details of student who registered for the course
Create student accounts and maintain the data’s effectively.
View all the details of the students.
Reduce the work load in interview the students for selection
Activities like updating, modification, deletion of records should be easier.
2.2.3 ADVANTAGES OF PROPOSED SYSTEM
The aim of the proposed system is to address the limitations of the current system. The requirements for the system have been gathered from the defects recorded in the past and also based on the feedback from users of previous metrics tools. Following are the objectives of the proposed system:
Reach to geographically scattered students. One of the important objectives of the admission system is communicate with all the students scattered geographically.
Reducing time in activities. Reduce the time taken process the applications of students, admitting a student, conducting the online examination, verify student marks, and send call letters to selected students.
Centralized data handling. Transfer the data smoothly to all the departments involved and handle the data centralized way.