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Online Student Hostel Management System PHP MySQL

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The Online Student Hostel Management System is a web-based platform designed to streamline and automate the management of hostel facilities for educational institutions. Built using PHP and MySQL, this system provides a centralized interface for students, wardens, and administrators to efficiently manage various aspects of hostel operations.

Purpose

The system aims to eliminate manual processes, improve operational efficiency, and provide a user-friendly experience for all stakeholders. By offering secure registration, room booking, complaint management, and feedback collection, the platform ensures a smooth hostel management process.

Key Features

For Students:

  1. Online Registration and Login:
    • Students can easily register using their personal and academic details.
    • Secure login using hashed passwords.
  2. Dashboard with Multiple Options:
    • My Profile: View and update personal details.
    • Room Booking: Select and book hostel rooms with seater preferences and food options.
    • Complaint Management: Lodge and track the status of complaints.
    • Feedback Submission: Share feedback about the hostel experience.
    • Change Password: Update login credentials securely.
  3. Room Details:
    • View information about available rooms, including seater types, monthly fees, and amenities.

For Wardens/Admins:

  1. Admin/Warden Login:
    • Role-based access to the management dashboard.
  2. Comprehensive Dashboard Metrics:
    • Track the total number of students, rooms, and complaints.
    • Monitor complaint statuses (New, In Progress, Closed).
    • View and analyze student feedback.
  3. Room and Stream Management:
    • Add and update room details (e.g., room number, seater type, monthly fees).
    • Register academic streams for student enrollment.
  4. Complaint Resolution:
    • Manage student complaints and update their statuses to ensure timely resolution.
  5. Feedback Analysis:
    • View feedback submissions to identify areas of improvement.

 

Functional Workflow

  1. Student Onboarding:
    • Students register, log in, and book rooms based on preferences.
    • Personal and academic information is securely stored in the database.
  2. Room Booking:
    • Students select seater types, food preferences, and stay duration.
    • The system calculates the total fees dynamically and confirms the booking.
  3. Complaint Management:
    • Students lodge complaints that are visible to wardens/admins.
    • Complaints are categorized as New, In Progress, or Closed.
  4. Admin/Warden Operations:
    • Add and manage rooms, streams, and student details.
    • Respond to complaints and review feedback for service enhancement.

Technologies Used

  • Frontend: HTML, CSS, JavaScript, and Bootstrap for a responsive and user-friendly design.
  • Backend: PHP for server-side scripting and business logic.
  • Database: MySQL for secure data storage and management.
  • Server: Apache (XAMPP/WAMP/LAMP).

Online Student Expense Management System PHP MySQL

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The **Student Expense Management System** is a core PHP and MySQL-based web application developed to help students manage their monthly expenses effectively. This system is designed to enable students to track their daily, weekly, and monthly expenses while setting a budget to monitor and control their spending. With user-friendly interfaces, the system provides an easy-to-use platform where students can register, log in, set budgets, and categorize expenses. This way, students gain better insights into their spending habits, which can be crucial for developing good financial management skills.

Features

User Registration and Login

  1.    - Register: Allows students to create an account using personal details (username, email, password).
  2.    - Login: Secure access to the system using credentials.
  3.    - Logout: Ensures secure exit from the system.

Dashboard

  1.    - Displays an overview of the student’s total budget, recent expenses, and remaining balance.
  2.    - Provides graphical representation (optional) of spending across different categories.

Budget Management

  1.    - Set Monthly Budget: Students can set a monthly budget to manage their expenses.
  2.    - Available Budget Display: Shows remaining budget after deducting expenses.

Expense Tracking

  1.    - Add Daily Expenses: Students can input their daily expenses along with a description and category (e.g., food, transport, entertainment).
  2.    - Weekly Expense Summary: Overview of all expenses incurred in a week.
  3.    - Monthly Expense Summary: Detailed summary of all expenses within a month.
  4.    - Filter by Category: View expenses by category to analyze specific spending areas.

Reports and Summaries

  1.    - Today’s Expenses: Overview of all expenses recorded for the current day.
  2.    - Weekly Summary: Shows total spending for each week in a month.
  3.    - Monthly Summary: Comprehensive monthly report that includes total expenses and remaining budget.
  4.    - Export Options (Optional): Ability to export expense reports in formats like PDF or Excel for personal records.

Settings

  1.    - Profile Management: Update personal information such as email or password.
  2.    - Notification Settings (Optional): Students can enable notifications or alerts for budget limits.

Responsive Design

  1.    - Ensures usability across devices, so students can access the system from laptops, tablets, or smartphones.

Brief overview of the technology:

Front end: HTML, CSS, JavaScript

  1. HTML: HTML is used to create and save web document. E.g. Notepad/Notepad++
  2. CSS : (Cascading Style Sheets) Create attractive Layout
  3. Bootstrap : responsive design mobile freindly site
  4. JavaScript: it is a programming language, commonly use with web browsers.

Back end: PHP, MySQL

  1. PHP: Hypertext Preprocessor (PHP) is a technology that allows software developers to create dynamically generated web pages, in HTML, XML, or other document types, as per client request. PHP is open source software.
  2. MySQL: MySql is a database, widely used for accessing querying, updating, and managing data in databases.

Software Requirement(any one)

  1. WAMP Server
  2. XAMPP Server
  3. MAMP Server
  4. LAMP Server

Installation Steps

1. Download zip file and Unzip file on your local server.
2. Put this file inside "c:/wamp/www/" .
3. Database Configuration
Open phpmyadmin
Create Database named studentexpense.
Import database db name.sql from downloaded folder(inside database)
4. Open Your browser put inside "http://localhost/project folder name/"